Planning for time

Nov 5, 2015 | Planning & Focus

“Prior Planning Prevents Poor Performance” is known as the magic 5 P’s of success.

Planning is a mindset.  Effective planning requires more discipline from the team to be able articulate clear, quantifiable goals up front.  To continually measure progress.  To make hard decisions whether to pivot or persevere along on a set path (A to B).  It requires teams to continually shine a light on their failures and convince their sponsors to keep faith.  That the new or existing path is the path to success. This is why planning often doesn’t happen as much as it should on projects.  It’s so much easier and far less hassle to lock and load and just execute on the plan.

The 5 P’s is one of the rules that will help you improve time management skills. 5P rule implies that a prior proper planning before taking action prevents poor performance. This means before you take action, spare your time to make plan on how to manage your task. Do not skip proper prior planning even you have lack of time for the task to be completed. Because without a proper plan although you finish the work on time, afterwards you’ll probably have problems occurring because of poor planning.

The flip side of planning is where teams use it as an excuse not to plan and instead roll with the punches.  Not to set clear goals and to just do it.  Loose requirements.  No vision.  No one setting direction.

So, let’s break it down very simply
  • Prior: Being able to plan to execute a task before it is needed to be done.
1: Know yourself, don’t set your expectations too high. If you need to meet a deadline, schedule when you are going to do it when it best suits you. Don’t plan it when you know you won’t be able to execute this.
2: Make sure that you have your resources ready in the “prior” stage, this way you can get started straight on the task and not spending valuable time searching for the resources you need.
  • Planning: A detailed, well-thought out Plan is important when starting a task. You need to think about what time you have and when it will fit in with you.
3: Use an organiser – that way you can keep track of all of your appointments and so forth.
4: Make lists and prioritise them.
  • Prevents: There will always be something that will spoil your plans, it is always a good idea to have a back-up plan or strategies up your sleeve so you can overcome problems that may arise
Tip: Review your day – what could you cut if you had too.
  • Poor: Try to complete the task the best you can.
5: Don’t put too much on your plate – do your best without burning yourself or cutting into other important tasks.
  • Performance: All of the above will help you feel more in control of your business life, and should bring your more confidence in your everyday business adventures.
Tip: Celebrate the small successes, they will help you keep things in perspective.

 Across the board. Think about your current or past projects, how did you get on? So, so? Room for improvement?

There’s always room for improvement. We have to get better at doing them or continue to be average in our project outputs and outcomes.  And frankly, who strives to be average these days? 

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